Our Constitution

Constitution of the Scottish Disabled Supporters Association

A.Organisation Name

Scottish Disabled Supporters Association (from now on referred to as SDSA).

B.Administration

Subject to the matters set out below the SDSA and its property shall be administered and managed in accordance with this constitution by the Committee as set out in clause G.

C.Objectives

The SDSA’s Objectives are:

1. To enable its members to share good practices relating to the needs of disabled supporters attending football games throughout Scotland.

2. To promote members concerns relating to all aspects of the match day experience from a disabled perspective ‘from the seat at home to the seat at the game and back home’.

3. To promote and establish links with similar national DSA’s for the benefit of disabled football supporters.

D.Responsibilities

In addition to any other responsibilities it may have, the SDSA has the following authorisation in order to further the Objectives (but not for any other purpose).

1. To raise funds. In doing so, the SDSA must not undertake any substantial permanent trading activity and must comply with any relevant statutory regulations.

2. To buy, take on lease or in exchange, hire or otherwise acquire any property and to maintain and equip it for use.

3. To sell, lease or otherwise dispose of all or any part of the property belonging to the SDSA.

4. To co-operate with other DSA’s, Charities, voluntary bodies and statutory authorities and to exchange information and advice.

5. To establish or support any charitable trusts, associations or institutions formed for any of the charitable purposes included in the Objectives.

6. To acquire, merge with or enter into any partnership or joint venture arrangement with any other DSA formed for any of the Objectives.

7. To set aside income as a reserve against future expenditure but only in accordance with a written policy about reserves.

8. To employ and remunerate such staff or consultants as are necessary for carrying out the work of the SDSA.

9. To appoint and constitute such Honorary Officers or Advisors and subcommittees as the Committee sees fit.

E.Membership

1. There are two tiers of membership which shall be open to those who are interested in furthering the interests of the SDSA:

Full Membership (which includes full voting rights) is available by

a)   Applying to the SDSA in writing

b)  And then is approved by the Committee in one of the following membership categories:

i. a Disabled Supporters Association recognised by a member club of the Scottish Football Association

ii. an individual representing a group of disabled supporters and who is recognised by a member club of the Scottish Football Association

iii. a sub group of an organisation recognised by a member club of the Scottish Football Association and who represent the interest of their disabled supporters. Such organisation maybe (but not limited to) a supporters association, a supporter’s trust, a centralised supporters club etc…

Individual Membership (which includes no voting rights) is available by

c) Applying to the SDSA in writing

d) And is in one of the following categories:

iv.a disabled football supporter

v.a personal assistant to a football disabled supporter

vii.a football supporter who has a genuine interest in supporting improved accessible facilities at Scottish Football Grounds

2. Every voting member shall have one vote on all matters and in the case where a club of the Scottish Football Association is represented by more than one member category as above, such clubs will only be entitled collectively to one vote on all matters.

3. No full member shall be entitled to vote at any general meeting or at any adjourned meeting if any money is owed to the SDSA.

4. Any objection to the qualification of a member to vote may be raised at a meeting where a vote is cast and the decision of the Chair shall be final.

5.  Full and Individual Memberships are terminated if:

    1. The individual member dies or, if it is a DSA, ceases to exist.
    2. The full or individual member resigns by written notice to the SDSA.
    3. Any sum due from the full or individual member to the SDSA is not paid in full within four months of it falling due.
    4. The full or individual member is removed from membership by a resolution of the Committee that it is in the best interest of the SDSA that the membership is terminated.

A resolution to remove a full or individual member from membership may only be passed if.

i.    There is a majority decision by the Committee;

ii.    The full or individual member has been given 21 days’ notice in writing of the resolution proposed and the reason why proposed.

iii.    The full or individual member shall have the right to be heard by the Committee, accompanied by an advocate, before a final decision is made.

F.Patrons & Ambassador

1.Patrons and ambassadors may be proposed by an individual or voting members.

2.The committee will review each proposal at the next available meeting.

3. The committee will invite any individual to become a patron or ambassador providing there are no objections when the proposal is reviewed.

G. Committee

1. The Committee shall consist of a minimum of 14 plus the Chairman.

2. The Committee members shall serve for one year however they may be re-elected or re-appointed at the next AGM.

3. Nobody shall be appointed as a member of the Committee who is aged under 18 years.

4. Persons wishing to apply to serve on the Committee must submit an application 28 days prior to the AGM of members. All applications must be proposed and seconded by full members.

5. Nominations must be in the hands of the Secretary before the close of applications. The Committee may consider late applications on the day of the AGM.

6. It shall be the duty of the Committee to ensure that each potential Committee member is qualified to stand.

7. At the AGM of the SDSA the members shall elect office bearers from the list of nominees a Chairperson (from now on referred to as the Chair), Vice Chairperson, Secretary and Treasurer who shall hold these positions for their fully elected term from the conclusion of that meeting. Where an office bearer resigns mid-term, the Committee shall elect a replacement from among themselves at their next meeting.

8. After the election of office bearers the full members shall elect from the remaining nominees a committee (minimum of 10) who shall hold the following positions for their fully elected term from the conclusion of that meeting. With the permission of the full members a nominee may hold more than position.

Minute Secretary

Membership Secretary

Website Manager

Webmaster

IT Co-ordinator

Events Co-ordinator

Under 16 Disabled Supporters Co-ordinator

Funding Co-ordinator

Project Co-ordinator x 3

If there are more than 10 nominees and if the committee accepts their nominations they will hold the position of an additional Project Co-ordinator.

9. The Committee may in addition appoint co-opted members to fill vacancies mid-term as a result of resignations from the committee.

10. The Committee may in addition appoint co-opted members to sub- groups to bring skills and expertise that may be required from time to time as and when required; All proceedings of any such sub-committees shall be fully and promptly reported to the Chair and then at the next meeting of the Committee.

11. Each appointment of a co-opted member shall be made at a meeting of the Committee and shall take effect from the end of that meeting. A person will be co-opted by a majority vote of the Committee.

12. Co-opted members will be not be aged under 18 years.

13. No member of the Committee shall acquire any interest in property belonging to the SDSA (otherwise than as a Committee member for the SDSA) or receive remuneration or be interested (otherwise than as a member of the Committee) in any contract entered into by the Committee.

H.Meetings and proceedings

1. The Committee shall hold meetings at periodic intervals at venues around the country attended in person or by telephone conferencing. Delegates representing membership as defined in “E.  Membership 1. Full Membership” shall also attend such meetings.

2. The Chair (or vice chairperson in their absence) shall act as Chair at meetings of the Committee. If the Chair or vice chairperson is absent from any meeting, the Committee members present shall choose one of their own to be Chair of the meeting before any other business is transacted.

3. There shall be a quorum when at least 50% of the members of the Committee are present at a meeting.

4. Every matter shall be determined by a majority of votes of the voting members of the Committee present and voting on the question but in the case of equality of votes the Chair of the meeting shall have a second or casting vote.

5. The Committee shall keep minutes, in books kept for the purpose, of the proceedings at Committee meetings and any elected subcommittee.

6. The Committee may from time to time make and alter rules for the conduct of their business, the summoning and conduct of their meetings and the custody of documents. No rule may be made which is inconsistent with this constitution.

I. Finance

1. The funds of the SDSA, including all donations contributions and bequests, shall be paid into accounts operated by the Committee in the name of the SDSA at such bank as the Committee shall from time to time decide. All cheques drawn on the accounts must be signed by at least two Committee members.

2. The funds belonging to the SDSA shall be applied only in promoting the Objectives.

3. The Committee shall comply with their obligations under the relevant country rules and legislation with regard to.

a)    The keeping of accounting records for the SDSA.

b)    The preparation of annual statements of account for the SDSA.

c)    The auditing or independent examination of the statements of accounts of the SDSA

d)    The transmission of the statements of account of the SDSA to the Regulating Body.

e)    Annual Report and Annual Return: – The Committee shall comply with the SDSA’s obligations under the relevant country rules and regulations with regard to the preparation of an annual report and return and its transmission to the Regulating Body.

f)     The accounting year will reflect the UK tax year dates

 J.Annual General Meeting

1. There shall be an AGM of the SDSA which shall be held in the month of May in each year or as soon as practicable thereafter;

2. Every AGM shall be called by the Committee. The Committee shall give at least 35 days’ notice (in writing by mail or email) of the AGM to all members of the SDSA;

3. All members of the SDSA (as described in section E) shall be entitled to attend however voting at the meeting will be as per Section E paragraph 2.

4. The Committee shall present to each AGM the reports and accounts of the SDSA for the preceding year;

5. All members standing for election to the Committee will be presented to the voting members and a ballot will be held if nominations exceed vacancies. Those receiving most members votes overall will be elected and the Chair will carry the deciding vote in the event of a tie.

K. Extraordinary General Meetings (from now on referred to as EGM)

1. The Committee may call an EGM of the SDSA at any time. The members may call such a meeting provided at least one third of the members request such a meeting in writing to the Committee stating the business to be considered. At least thirty five days notice must be given by the Committee to the members stating the time and place of the meeting and business to be discussed.

2. Confirmation of attendance by an individual member, or representative of a member SDSA, or alternate to the appointed representative of a member SDSA must be received no later than five days prior to date of the meeting for the right to vote at that meeting;

3. All individual and SDSA members of the SDSA shall be entitled to attend however voting at the meeting will be as per Section E paragraph 2.

L. Procedure at General Meetings

  1. The Secretary, Administrator or other person specially appointed by the Committee shall keep a full record of proceedings at every General Meeting of the SDSA.
  2. There shall be a quorum when a total of at least one third individual members or representatives of member SDSAs are present at any general meeting.

M.Notices

1. Any notice required to be served on any individual member of the SDSA shall be in writing and shall be served by the Committee. This shall be personally or by post in a prepaid letter addressed to such member at his or her last known address, and any letter so sent shall be deemed to have been received within ten days of posting or by registered email.

2. Any notice required to be served on all members of the SDSA shall be in writing by mail or email with any member who notifies the SDSA of limited access to the internet being notified either personally or by posted letter as described in S1.

 

N. Alterations to the Constitution

1. Subject to the following provisions of this clause the Constitution may be altered by a resolution passed by not less than two thirds of the voting members present and voting at the annual general meeting. The agenda of the AGM must include notice of the resolution, setting out the terms of the alterations proposed.

2. No amendment may be made which would have the effect of making the SDSA cease legally to be an SDSA.

3. A full member’s proposal to alter the constitution must be seconded and delivered in writing to the Secretary not less than twenty eight days before the date of the AGM. Alternatively an Extraordinary General Meeting may be requested (as described in section K) to consider an alteration to the Constitution.

4. The wording of any proposed alteration shall be fully distributed at least 7 days in advance of the AGM (or the extraordinary general meeting at which it is to be considered.

O. Dissolution

If the Committee decides that it is necessary or advisable to dissolve the SDSA it shall call a meeting of all members of the SDSA, of which not less than thirty five days’ notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by a two-thirds majority of those present and voting, the Committee shall have power to realise any assets held by or on behalf of the SDSA. Any assets remaining after satisfaction of any proper debts and liabilities shall be given or transferred to such other SDSA or institutions having Objectives similar to those of the SDSA as the members of the SDSA may determine or failing that shall be applied for some other charitable or not for profit purpose. A copy of the statement of accounts, or account and statement, for the final accounting period of the SDSA must be sent to all members

 

 Amended and Adopted by the members on 24.05.14